AECOM Facility Maintenance Planner / Scheduler in La Jolla, California

Requisition/Vacancy No. 144853BR

Position Title Facility Maintenance Planner / Scheduler

Job Category Maintenance

Business Line Energy

Country United States of America

State/Province/Region USA - California

City La Jolla

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at

About the Business Line

We provide single-source, life-cycle solutions for Fortune 500 clients in industrial markets—oil and gas, refining, petrochemicals, chemicals, manufacturing, food, beverages, and life sciences. We’re a market leader in facility management and hold world-class expertise in numerous process engineering areas for oil/gas processing and refining. We provide facilities maintenance and management services for our clients’ industrial, manufacturing, distribution, logistics, and commercial sites worldwide. We offer a competitive salary and benefits package that includes Medical, Dental and Vision insurance, 3 weeks Paid Time Off, a 401k plan with company match, employee discounts, and much more – and your benefits start the same day you do. Come join our team!

Job Summary

AECOM is seeking a Facility Maintenance Planner / Scheduler for a pharmaceutical complex in La Jolla, CA! Typical work schedule is Monday-Friday; various hours may be required based on business demand.

The Facility Maintenance Planner / Scheduler works with supervisors, reliability engineers and staff to plan and schedule routine and planned activities for facility support services related to safety, building automation, facility maintenance, projects, and general maintenance, as well as preventive and reliability maintenance. This position acts as the principal liaison between AECOM staff, subcontractors and the client’s requesting departments for the planning and scheduling of facilities maintenance requests.

Responsibilities include, but are not limited to: planning preventive/corrective maintenance activities daily for electrical, mechanical, plumbing, and general maintenance technicians; obtaining proposals from qualified suppliers; preparing requisitions; providing schedules and coordinating work; and developing machine specific and general job plans.

Experience working with a CMMS system is required, as is the ability to create spreadsheets and power point presentations, and the ability to create and present planning and scheduling metrics to management staff.


  • Uses CMMS to plan tasks and personnel for corrective, preventive, and predictive maintenance work. Provides work planning and scheduling for a multi-functional work team.

  • Communicates schedule to customers, as well as, track and report on the completion of work, including verifying/obtaining, and attaching, service reports to work orders.

  • Coordinates with subcontractors and vendors for services. Coordinate scheduling of services provided by vendors.

  • Provides logistical coordination with other stakeholders (e.g. stock support, purchasing, customers, Security, Engineering)

  • Maintains intermediate to high computer skills necessary to access CMMS work order system, update equipment history and access material inventory management system.

  • Verifies equipment information (including serial number, location, and status) in order to properly schedule work requests.

  • Coordinates proper safety permitting, control of outages, equipment maintenance and calibrations.

  • Communicates clearly, understands and acknowledges verbal instructions, and is able to read and interpret work from drawings, written work orders, sketches, blueprints, and technical manuals.

  • Estimates work order completion times and compares to actual.

  • Presents performance data to management and maintenance teams regularly. Creates and presents Planning metrics spreadsheets and Power Point presentations.

  • Develops and maintains a standard workflow process and provide a weekly/monthly forecast. Establishes/verifies work load balancing.

  • Identifies and obtains parts required for scheduled work in advance of work order due dates.

  • Understands customer requirements and coordinates interface with other teams for various support requirements.

  • Coordinates work order escalations, including, obtaining quotes, purchase orders, scheduling with vendors, and providing escort to instruments.

  • Tracks, verifies and reports Service Level Agreements (SLA) performance indicators weekly to the team and coordinate with the team to improve performance and meet objectives.

  • Provides data and input into departmental reports.

  • Tracks, verifies and reports team performance metrics based on established standards.

  • Maintains professional and customer-oriented relationships with team members, internal and external customers and service providers, and building occupants.

  • Safely performs functions of the position, including following proper company safety guidelines and wearing PPE as required.

  • Supports safety program as necessary.

  • Other duties as assigned by Manager or Supervisor.



Minimum Requirements

Minimum Requirements:

  1. Bachelor’s degree in facility management, engineering, or related technical field, or demonstrated equivalent combination of education and experience in a maintenance-related field. 8 years of experience in industrial facilities or laboratory maintenance will be considered demonstrated equivalent in experience with no education.

  2. In addition to education, this position requires 2 years of maintenance planning experience in an industrial, scientific instrumentation, or research and development environment.

  3. Qualified applicants offered a position must be able to obtain site specific security access including all applicable background checks.

  4. Qualified applicants must submit to and pass a Tuberculosis test prior to employment, or be medically cleared for Tuberculosis by a medical professional, and be able to maintain annual negative results.

  5. Qualified applicants must pass a medical evaluation for respirator use and be able to successfully complete a fit test for each type of respirator needed for the position or for an approved alternate respirator that provides equal or better protection from identified hazards.

Additional Information:

  • Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

  • This position may require a valid Driver’s License.

  • This position does not include sponsorship for United States work authorization.

  • This position will require the ability to obtain a security access badge at our client’s location.

  • This position may require various shifts, weekends, and alternative work schedules.

Physical Requirements:

  • Some tasks will require repetitive wrist movement.

  • Some tasks will require the ability to walk extensively throughout facilities during a workday.

  • Requires ability to read and understand information contained in a variety of documents or displayed on a computer screen.

  • Requires ability to use a variety of office equipment and to operate a computer keyboard to access data bases, to send/receive messages and to prepare documents.

  • Requires ability to attend meetings throughout the site and potentially travel to other AECOM, customer and/or vendor locations in the area, as well as some air travel to more distant locations.

  • Requires the ability to communicate with others on the telephone and in one-on-one or group discussions, meetings and presentations.

  • Demonstrated fluency in computer use including the full Microsoft product line.

  • Requires some moving of light to medium weight materials into desks, filing cabinets and other storage locations.

  • Requires the ability to interact with all clients in a professional and friendly manner despite periods of stress.

Special Requirements:

  • Wear steel toe safety shoes, safety glasses, gloves, hard hats and other Personal Protective Equipment as needed.

  • Cope with demands (stressors) that are associated with the job and/or the work environment so that acceptable levels of performance and overall contribution are maintained.

Preferred Qualifications

Preferred Qualifications:

  1. Experience with a CMMS (computerized maintenance management system) such as MAXIMO, EAMS or other database systems.

  2. Certification or formal training from Facility Maintenance Organizations such as IFMA, AFE or BOMA.

  3. Experience in technical maintenance related to pharmaceutical discovery and development processes.

  4. Proficiency with Microsoft Office programs (including Outlook, Word, and Excel).

  5. Exposure to building management monitoring systems.

  6. Strong mechanical/electrical aptitude and expertise in a variety of critical systems including, but not limited to, HVAC, chillers, electrical components as they relate to facility equipment, and plumbing.

  7. Reliability maintenance experience, including vibration analysis and testing; data gathering programs; analyzing backflow prevention; RODI water treatment systems; and potable water requirements.

  8. Trade school credentials or state licensing in HVAC, Electrical or Plumbing.

Other Attributes:

  • Must be willing to work overtime when required. May be required to work holidays and weekends.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here at to view the EEO Is The Law poster.