AECOM Project Assistant in Hunt Valley, Maryland

Requisition/Vacancy No. 147596BR

Position Title Project Assistant

Job Category Architecture and Design

Business Line Design + Planning

Country United States of America

State/Province/Region USA - Maryland

City Hunt Valley

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at www.aecom.com.

About the Business Line

Design + Planning

Our professionals specialize in design, master planning, environmental and ecological planning, strategic planning and economic development. We create implementable solutions that promote sustainable land use and enhance quality of life.

Job Summary

AECOM is actively seeking a creative, highly talented Project Assistant for immediate employment in the Hunt Valley, MD office.

Responsibilities include, but are not limited to:

  • Provide administrative support in such areas as scheduling and organizing meetings, mail, monitor correspondence, take, prepare and distribute meeting minutes

  • Attend Meetings onsite and offsite at client project/office locations

  • Assist senior project architects and project managers, technical editors, and field personnel in the coordination of project activities such as project schedules, project status reports and financial summaries, and design submission reports

  • May interact with sub-consultants on general questions or inquiries, assist with client presentation preparation, status reporting, files, databases, and document control

  • Ensure that project reporting deadlines are met

  • Work with Excel to manipulate data and distribute to architectural project leads and department manager

  • May interact with regulatory agencies and/or subcontractors to exchange information

  • Prepare expense reports

  • Coordinate meeting preparation, room set-up and breakdown, conference call setup, catering arrangements, etc.

  • Deliver documents to clients

  • Schedule and make travel arrangements for architectural personnel

  • Manage badging requirements and internal compliance at airports where staff are badged

  • Interface with client representatives

  • Coordinate printing, collating, and packaging of client submittals (drawings and specifications)

  • Assist in proposal writing and packaging, word processing, proofreading, page layout

Minimum Requirements

  • High school diploma

  • 2 + years of experience in a comparable position

  • Must possess excellent organizational skills, be a self-starter and highly motivated, task and detail oriented

  • Proficient and efficient, capable of multi-tasking, meeting deadlines, adhering to AECOM policies & procedures

  • Need to possess strong communication skills and perform in a fast-paced environment

  • Possess the ability to interface with management and communicate effectively, both oral and written communication

  • Must possess intermediate to advanced Microsoft Excel skills, and possess ability to create spreadsheets

  • Must possess intermediate to advanced Microsoft Word skills and experience for general correspondence, proposal and presentation documents

  • Ability to work late during deadline pushes

Preferred Qualifications

  • AA or BS preferred

  • Previous experience in an architectural, engineering or construction contractor’s office desirable

  • Basic Accounting, accounts payable experience desirable

  • Flexibility is key for this position, role will evolve based on the type of project(s) in the office at the time - One day may not be the same as the next

  • Able to compose presentations with Microsoft Power Point

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here at http://www.aecom.com/deployedfiles/Internet/Careers/Diversity%20and%20Inclusion/EEO%20is%20the%20Law%20Poster%20Supplement.pdf to view the EEO Is The Law poster.