AECOM Facility Maintenance Planner / Scheduler in Groton, Connecticut

Requisition/Vacancy No. 149880BR

Position Title Facility Maintenance Planner / Scheduler

Job Category Maintenance

Business Line Energy

Country United States of America

State/Province/Region USA - Connecticut

City Groton

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at

About the Business Line

We provide single-source, life-cycle solutions for Fortune 500 clients in industrial markets—oil and gas, refining, petrochemicals, chemicals, manufacturing, food, beverages, and life sciences. We’re a market leader in facility management and hold world-class expertise in numerous process engineering areas for oil/gas processing and refining. We provide facilities maintenance and management services for our clients’ industrial, manufacturing, distribution, logistics, and commercial sites worldwide. We offer a competitive salary and benefits package that includes Medical, Dental and Vision insurance, 3 weeks Paid Time Off, a 401k plan with company match, an Employee Referral Bonus program, employee discounts, and much more – and your benefits start the same day you do. Come join our team!

Job Summary

AECOM is seeking a Facility Maintenance Planner / Scheduler for our team of pharmaceutical maintenance technicians in Groton, CT! Typical work hours are 7:00am – 3:30pm; hours may vary based on business demand.

This position’s primary function is to plan and schedule preventive and corrective maintenance tasks for a team of facility maintenance technicians. The Planner / Scheduler acts as liaison between AECOM staff, subcontractors and clients for the planning and scheduling of maintenance work orders. In addition, this position will work with technical leads and technicians to prioritize and plan work according to facility requirements.

Essential Functions:

  • Distribute Preventive Maintenance and Demand Work Orders in the form of a weekly schedule and assist Supervisor and/or Leads with job coordination.

  • Collaborate with Technical leads and technicians to properly plan work orders including material management, task estimating for budgetary approval and customer communication.

  • Utilize CMMS to record work order classification, priority, activities and trade.

  • Analyze and report data on Demand and PM Work Orders such as: overdue, backlog, received/ completed statistics and additional reports as requested for monthly reporting to Program Manager and Supervisor

  • Work with the Supervisor, Leads, Technicians and Procurement to ensure accurate and timely communication with the requestor(s) regarding status of work orders such as: awaiting parts, on hold, or that have been rescheduled

  • Work with contract administrator ensures timely and accurate vendor support.

  • Provide recommendations with regards to facilities equipment and utility systems maintenance programs.

  • Comply with established safety and environmental procedures

  • Adjust to changing conditions and occasionally work second shift, holidays, and weekends as required

  • Perform under minimal supervision and exercise independent judgment in problem resolution

  • Communicate facilities requirements to team leads.

  • Comply with and enforce AECOM and company policies and safety practices, procedures and guidelines such as job hazard analysis, lockout/tagout, and the use of PPE.

  • Operate various measuring, diagnostic and testing tools, instruments and software to perform troubleshooting, work completion and to provide energy efficiency solutions.

  • Maintain a strict schedule in order to be successful in the assignment and meet expected client service levels as established by the Company

  • Be flexible in the day-to-day activities and shift scheduling for the benefit of the customer’s mission.

  • Comply with Good Manufacturing Practices (GMP) and Good Laboratory Practices (GLP).

  • Respond to emergency calls (by phone or in person) during off-hours and determine resources needed to mitigate problem (AECOM or subcontractor)

  • Perform other duties as assigned by the AECOM Program Manager.



Minimum Requirements

Minimum Requirements:

  1. Bachelor's degree in facility maintenance, engineering or related field or demonstrated equivalent combination of education and experience. 8 years of experience in maintenance and repair of industrial HVAC, industrial electrical, plumbing or utility plant operations will be considered demonstrated equivalent experience with no education.

  2. Two years of facility maintenance planning experience.

  3. Exposure to any skilled trade.

Additional Information:

  • Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

  • This position may require a valid Driver’s License.

  • This position does not include sponsorship for United States work authorization.

  • This position will require the ability to obtain a security access badge at our client’s location.

  • This position may require various shifts, weekends, and alternative work schedules.

Physical Requirements:

  • Some tasks will require repetitive wrist movement.

  • Some tasks will require the ability to walk extensively throughout facilities during a workday.

  • Requires ability to read and understand information contained in a variety of documents or displayed on a computer screen.

  • Requires ability to use a variety of office equipment and to operate a computer keyboard to access data bases, to send/receive messages and to prepare documents.

  • Requires ability to attend meetings throughout the site and potentially travel to other AECOM, customer and/or vendor locations in the area, as well as some air travel to more distant locations.

  • Requires the ability to communicate with others on the telephone and in one-on-one or group discussions, meetings and presentations.

  • Demonstrated fluency in computer use including the full Microsoft product line.

  • Requires some moving of light to medium weight materials into desks, filing cabinets and other storage locations.

  • Requires the ability to interact with all clients in a professional and friendly manner despite periods of stress.

Special Requirements:

  • Wear steel toe safety shoes, safety glasses, gloves, hard hats and other Personal Protective Equipment as needed.

  • Cope with demands (stressors) that are associated with the job and/or the work environment so that acceptable levels of performance and overall contribution are maintained.

Preferred Qualifications

Preferred Qualifications:

  1. Strong mechanical/electrical aptitude with an understanding of critical systems supporting the pharmaceutical industry, such as HVAC, chillers, electrical components, and plumbing.

  2. Experience with a CMMS (computerized maintenance management system) such as MAXIMO, EAMS or other database systems.

  3. Experience in employee and subcontracted work coordination in a predictive and reliability-based facility maintenance program.

  4. Experience working with a building management monitoring system.

  5. Certificate or formal training from Facility Maintenance Organizations such as IFMA, AFE or BOMA.

  6. Ability to read and interpret blue prints, schematics and one-line drawings.

  7. Journey level license in HVAC, Electrical or plumbing.

  8. Proficient with MS Office Suite (Outlook, Word, Excel and Access).

Other Attributes:

  • Must be willing to work overtime when required. May be required to work holidays and weekends.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here at to view the EEO Is The Law poster.