AECOM Senior Project Management Assistant in Grand Rapids, Michigan

Requisition/Vacancy No. 159202BR

Position Title Senior Project Management Assistant

Job Category Program and Project Management

Business Line Transportation

Country United States of America

State/Province/Region USA - Michigan

City Grand Rapids

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in

Engineering News-Record magazine’s annual industry rankings, and has been recognized by

Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A

Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at

www.aecom.com.

About the Business Line

Transportation

We provide professional services in areas such as aviation, transit, freight rail, highways and bridges, planning, and ports and marine. Our global network of top-tier specialists delivers comprehensive services over the full life cycle of a project to benefit clients in government and private industries.

Job Summary

AECOM is actively seeking a creative, highly talented Senior Project Management Assistant for immediate employment for the Grand Rapids, MI office. AECOM is proud to provide our employees with exciting, challenging projects.

The responsibilities of this position include, but are not limited to, those listed below:

Assist Project Managers with multiple duties, including:

  • Monitoring and keeping up to date AECOM’s Salesforce and ePM program to track current and future pursuits

  • Submitting contract review requests and coordinating with AECOM’s legal department as needed for proposals and awarded projects

  • Submitting insurance certification requests per client/contract requirements

  • Completing set up of new projects in ePM upon receipt of authorization

  • Coordinating with Subcontract Administrators for procurement and sub-contracting process

  • Developing and monitoring process for safe work plans and AECOM safety compliance

  • Reviewing of draft invoices, AR follow-up, and reviewing of MDOT Payment Vouchers

  • Reviewing of subcontractor invoicing, fielding and responding to outstanding AP inquiries from subcontractors and coordinating with AECOM AP for payment releases

  • Tracking project budgets and costs incurred

  • Submitting labor/non labor transfers as needed

  • Entering amendments and project revisions

  • Completing monthly project reviews and EACs

Assist Transportation Group with multiple duties, including:

  • Organizing Transportation department functions

  • Submitting and tracking approval requests for conferences, training, and civic/political spending

  • Resolving local IT issues

  • Submitting travel arrangements and expense reports

  • Other general administrative duties as-needed

Minimum Requirements

  • Degree in business or accounting-related field OR demonstrated equivalent experience and abilities

  • 3+ years' experience

  • Proficient in using spreadsheets, word processing and standard office software

  • Excellent problem solving, math and accounting skills

  • Superior organizational and time management skills

  • Ability to manage tasks with aggressive deadlines

  • Excellent verbal and written communication skills

  • Flexibility/adaptability

Preferred Qualifications

  • None

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please

click here to view the EEO Is The Law poster.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.