AECOM Administration Coordinator - Site in Estevan, Saskatchewan

Requisition/Vacancy No. 156863BR

Position Title Administration Coordinator - Site

Job Category Administrative Support / Secretarial

Business Line Oil + Gas

Country Canada

State/Province/Region CAN - Saskatchewan

City Estevan

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at www.aecom.com.

About the Business Line

Oil + Gas

We offer extensive global experience in upstream, midstream, downstream, marketing and distribution, and alternative energy segments serving the entire lifecycle of oil and gas company assets. Our expertise in providing the full range of mission-critical services is sought after by private-sector and national/state-owned oil and gas companies.

Job Summary

AECOM is seeking a Administration Coordinator - Site to be based In our Estevan, SK location.

This position will provide advanced secretarial and administrative support. Exercises some initiative and judgment in handling routine and confidential materials/inquiries. Composes routine correspondence and memoranda, maintains appointment schedules, coordinates travel arrangements, schedules meetings, etc. Works under general supervision; considerable coordination and time management skills required. May provide advice and/or training to more junior staff. Typically works with a more senior manager or executive. Completes own role independently or with minimal supervision/guidance.

Responsibilities may include:

  • Utilizes company policies and procedures to perform various clerical tasks.

  • Photocopy and filing.

  • Match and verify various paperwork.

  • Data entry of approved transactions.

  • Resolve vendor or client issues related to matching and verifying.

  • Maintain filing systems and archives as required at project completion.

Minimum Requirements

Minimum Requirements:

  • Minimum of high school diploma required

  • Minimum 5-7 years of experience required

  • Combination of education and experience will be required

Preferred Qualifications

Preferred Requirements:

  • Advanced Computer Skills: MS Office – Word, Excel, Power Point, Visio and Outlook.

  • Ability to efficiently and effectively prioritize multiple high priority tasks efficiently and work within deadlines.

  • Strong interpersonal and oral/written communication skills

  • Ability to handle confidential information

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.