AECOM Administrative Assistant in Chantilly, Virginia

Requisition/Vacancy No. 149853BR

Position Title Administrative Assistant

Job Category Administrative Support / Secretarial

Business Line Government

Country United States of America

State/Province/Region USA - Virginia

City Chantilly

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at

About the Business Line


AECOM’s Global Support Services (GSS) organization resides within AECOM’s Government business line and is comprised of three divisions — International Development, Operations and Mission Support, and Global Programs. GSS has the international presence, personnel networks and procurement infrastructure to deliver support for any mission, anywhere. We optimize the reliability, availability and sustainability of equipment, logistics systems and facilities for clients around the world. GSS supports the U.S. Government, non-U.S. Governments and industry clients with worldwide program management, planning, design, operations and maintenance, logistics, aviation services, security, international development, environmental and civil engineering and mission and intelligence support.

Job Summary

  • To perform routine and technical typing assignments including general correspondence, bulletins, memos, technical bulletins and manuals, statistical reports, and financial materials. Additionally, perform routine clerical tasks such as filing, mail opening and distribution, answering and screening telephone calls, maintaining office files and various logs.

  • As an Administrative Specialist, one has the responsibility to:

  • Review Branch employee’s time punches and reconciles discrepancies and submits to payroll using E-Time.

  • Type/word process routine correspondence, reports, forms and memoranda from rough draft.

  • Complete work order on a daily basis and proofread for accuracy.

  • Maintain various logs and records such as production logs, long distance calls, etc.

  • Order general office supplies.

  • Post changes to regulations, and ensures that information posted on the bulletin boards is current.

  • Answer telephone, screen calls, receives messages, and operates standard office equipment.

  • Photocopy reports and correspondence and distributes to appropriate personnel.

  • Maintain current correspondence files, reports and memoranda.

  • Answer routine inquires, directs visitors to proper locations, and may prepare simple charts and graphs.

  • Operate MAXIMO Work Management System.

  • Perform other duties as assigned or directed.

Minimum Requirements

  • Must possess ability to work with minimum supervision.

  • Must be able to read, write and understand the English Language.

  • Must be able to type (45) words a minute

  • High School diploma or GED required

  • EXPERIENCE: Secretarial courses at an accredited Institution

  • Must be a U.S. Citizen, able to obtain and maintain a Top Secret Security Clearance.

  • No relocation provided.

Preferred Qualifications

  • Prefer at least two years experience as receptionist or office manager.


What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here at to view the EEO Is The Law poster.