AECOM Bid Coordinator in Cape Town, South Africa
Requisition/Vacancy No. 146352BR
Position Title Bid Coordinator
Job Category Communications
Business Line Support/Cross Services
Country South Africa
State/Province/Region ZA - Western Cape
City Cape Town
Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at www.aecom.com.
About the Business Line
AECOM Shared Services
We support our employees globally by coordinating and managing the day-to-day operations of General Accounting, Human Resources, Administration, Marketing and Information Technology. We pride ourselves on ensuring we deliver the best customer service possible to our people while building trust and relationships with all of our constituents.
As a Work Winning Coordinator you would be responsible for working with multiple bid managers and teams to coordinate expressions of interest, pre-qualifications and proposals, using the AECOM Work Winning process, to provide quality, winning documents to set deadlines.
Ensure the effective use of the AECOM’s Work Winning process and tools, for all assigned bids, to optimise the opportunity of winning.
Manage the production of bid documents ensuring they meet required quality standards and time deadlines.
Assist the bid manager and team with all activities in the WW process and in liaising with other teams e.g. creative
Provide organisation and structure for the bid manager and teams to ensure effective and efficient work and use of time.
Ensure a compliant, error free document arrives with the client in the correct format, meeting the deadline.
Develop compliance lists, bid structures and lists of appendices.
Coordinate bid preparation functions (administration, graphic design, technical writing) and the compilation and production process.
Use approved templates and know how to apply them. Understand the AECOM brand and know how it should be applied in bids.
Perform quality control checks on all bids undertaken.
Arrange and attend bid planning and review sessions, as required.
Assist in the creation and update of project data sheets and project experience lists, where required.
Be able to work in a collaborative environment on multiple bids.
- At least 5 years of related experience
A professional demeanour, strong interpersonal and leadership skills with a collaborative working style.
The initiative and personal commitment to work on multiple projects and details concurrently, follow up, and bring tasks and projects to full completion.
Organisational and administrative skills, including the ability to complete varied work tasks on schedule, and direct team work
Proven ability to manage documents.
Excellent verbal and written English communication skills.
Understands the benefits of different communication methods and applies the principles.
Required competency: MS Word, MS PowerPoint, MS Excel, InDesign.
Desired competency: MS Projects, SharePoint, Salesforce.
Degree level or equivalent (desired).
APMP Foundation qualification (desired).
What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.