AECOM Office Administrator in Canberra, Australia

Business Line Support/Cross Services

Position Title Office Administrator

Australia - Australian Capital Territory


Job Summary

In this role, you will work closely with the Area Manager to lead the Canberra support services team and within delegated authority, provide supervision and direction to staff in the office. This is a key role to ensure the smooth and effective operations of the office, whilst promoting a harmonious working culture through effective communications.

The roles and responsibilities of this position are varied and broad and encompass all administrative operational aspects of the Canberra business. There may be also sharing of responsibilities across the office administrative team. Some of your key duties and responsibilities will be but not limited to;

  • Providing executive support to the Area Manager including diary and communication management, coordinating travel and expense requirements

  • Coordinating and preparing for weekly and month Leadership meetings

  • Assist with office support activities including implementation of improvised office procedures, rotational reception relief, reporting, coordinate training, events, office social activities etc.

  • Work closely with the Delivery Assurance Team to provide Quality and Project Review support including representing Canberra in monthly meeting and communicate updates to Area Manager

  • Managing and control the procurement of office supplies, suppliers, equipment and infrastructure

  • Coordinate and deliver the Canberra annual awards program

Minimum Requirements

  • Minimum 5 years' experience in a similar office administration role (preferred)

  • Formal administration qualifications highly regarded

  • High energy personality with the ability to juggle multiple tasks at a fast pace

  • Experience in handling high confidentiality information

  • Experience in implementing new procedures

  • Proficient use of Microsoft Office Packages

Preferred Qualifications

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.


Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Administrative Support / Secretarial

Country Australia

Position Status Full-Time

Requisition/Vacancy No. 167933BR