AECOM Executive Assistant in Canberra, Australia

Requisition/Vacancy No. 152432BR

Position Title Executive Assistant

Job Category Administrative Support / Secretarial

Business Line Support/Cross Services

Country Australia

State/Province/Region AU - Australian Capital Territory

City Canberra

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at www.aecom.com.

About the Business Line

AECOM Shared Services

We support our employees globally by coordinating and managing the day-to-day operations of General Accounting, Human Resources, Administration, Marketing and Information Technology. We pride ourselves on ensuring we deliver the best customer service possible to our people while building trust and relationships with all of our constituents.

Job Summary

AECOM has an exciting opportunity for an experienced Executive Assistant to work closely with the Area Manager in our Canberra office. You will work on a broad range of tasks and play a key role in the effective and smooth operation of the Canberra office. This role will have you liaising with a variety of people including Corporate Executives and Support Teams. Duties include:

  • Plan and manage Area Manager diary, emails and travel

  • Plan and coordinate leadership meetings, group forums, corporate and office events

  • Work closely with Corporate Teams to facilitate corporate programs

  • Develop and review high level documents such as the internal government newsletter

  • Assist the Area Manager to manage office operations

  • Work closely with the HR Partners to communicate people movement and updates to employees

  • Coordinate weekly and monthly financial reports with Regional Finance and Operations Manager

  • Provide administrative support and collaborate with support team to deliver outcomes at a local level

AECOM strongly supports your professional development and will support your career growth.

Minimum Requirements

  • Minimum 4 years’ experience in a similar role (preferred)

  • Exceptional high level communication skills

  • Impeccable time management, organisational and multi-tasking ability

  • Experience in implementing new procedures

Preferred Qualifications

  • Formal administration qualifications will be highly regarded

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

NOTICE TO THIRD PARTY AGENCIES:

Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.