AECOM Proposal Manager in Calgary, Alberta

Business Line Oil + Gas

Position Title Proposal Manager

Canada - Alberta


Job Summary

AECOM is seeking a Proposal Manager to be based in our Calgary, Alberta location.

Reporting to the Proposal Team Lead, the Proposal Manager will provide support to the Proposal Management Group in the successful planning, coordination and execution of the complete Request for Proposal (RFP) or any other submittals required for an offer. The Proposal Manager will coordinate with various functions to manage the deliverables on proposal management. The Proposal Manager will work on specific deliverables in coordination with the concerned function, if required, to support the functional responsibilities.


  • Assist in the preparation of Gate 1 Package (for Go / No Go decision).

  • Meetings: Host and facilitate various meetings including but, not limited to: Proposal Kick-off, Bid strategy, Estimate reviews, Scheduling reviews, Contract review and, Functional Deliverables review meetings. Responsibilities can include capturing Minutes of Meetings.

  • Lead / conduct bid strategy meetings to develop the contracting strategy(s) and commercial model for the project. Document decisions made. Provide directions to Proposal Team.

  • Develop, implement and maintain the Proposal Communication Plan containing the Proposal Schedule and the Proposal Deliverables Plan.

  • Work with the Construction and Project Teams to document the construction execution strategy.

  • Oversee and drive to completion the proposal tasks and deliverables using various methods including Checklists, Action Item Logs and regularly scheduled Update Meetings.

  • Independently addresses and solves day-to-day proposal delivery challenges.

  • Manage and apply risk management methodologies to minimize or mitigate any project risks.

  • Prepare the Gate 2 Package (ready to submit) and achieve appropriate corporate approvals.

  • Develop the Risk Management Committee presentation and review with Sr. Management.

  • Ensure the RFP / bid response is compliant, complete and submitted on time.

  • Clarification Phase: Work with Functional Groups to formalize responses to client’s questions and interface with Senior Management and client representatives as needed.

  • Conducts Look Back (Lessons Learned) sessions on proposals.

  • Preparation and delivery of the Financial Proposal Closeout Report.

  • Ensure proposal costs are allocated to the project for awarded projects.

  • Lead the knowledge transfer (hand-over) to the Project Execution Team following award.

  • Attend and contribute information during team meetings with regard to current / outstanding issues and/or weekly process.

  • Collaborate with other functions to enhance success on an as needed basis.

  • At the direction of the Proposal Team Lead, represent company in Client meetings.

  • Work with the Proposal Team Lead to establish, communicate and execute on corporate priorities as they apply to the Divisional Strategy and Client Contract

  • Upload, review and print off any required information from SharePoint which pertains to current tasks, responsibilities and projects.

  • Complete and submit documents to the appropriate departments (i.e. timesheets, expense reports, etc.).

  • May be required to perform other duties as assigned not otherwise captured in this position description.

Minimum Requirements

  • Minimum of College Diploma / Certificate required.

  • Minimum of 7-10 years of experience required.

  • Experience required in Oil and Gas Industry related role (preferably in Proposal Management).

Preferred Qualifications

  • Professional designation preferred.

  • Project Management Professional (PMP) Certification preferred.

  • Project related experience (e.g. Job site experience preferred).

  • Intermediate Computer Skills:

  • MS Outlook

  • MS Word

  • MS Excel

  • MS PowerPoint

  • MS Visio

  • Adobe Pro

  • SharePoint Navigation


What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.


Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Program and Project Management

Country Canada

Position Status Full-Time

Requisition/Vacancy No. 168474BR