AECOM Project Information Specialist 2 in Calgary, Alberta

Requisition/Vacancy No. 148620BR

Position Title Project Information Specialist 2

Job Category Quality Assurance / Quality Controls

Business Line Oil + Gas

Country Canada

State/Province/Region CAN - Alberta

City Calgary

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at www.aecom.com.

About the Business Line

Oil + Gas

We offer extensive global experience in upstream, midstream, downstream, marketing and distribution, and alternative energy segments serving the entire lifecycle of oil and gas company assets. Our expertise in providing the full range of mission-critical services is sought after by private-sector and national/state-owned oil and gas companies.

Job Summary

AECOM is seeking a Project Information Specialist 2 to be based in our Calgary, Alberta location.

This position will be responsible for contributing to the success of company Technical Document Control operation as a member of Technical Document Control team with prime duty to provide data and technical document services on Projects. This position reports to TDC Divisional Supervisor or Project Technical Services Lead directly.

Responsibilities may include:

  • Maintain proper tracking and filing of all technical documents and procedures received from the Client, Project team and/ or Suppliers/ Vendors

  • Maintain a complete database, library and respective meta-data of all drawings, specifications, and standards as per TDC processes and procedures

  • Create/ issue Transmittals and distribute documentation as per the approved Master Distribution Matrix and Project instructions

  • Perform quality check of technical documentation with regards to legibility and numbering of file formats and verification/ revision identification

  • Ensure full tracking and records keeping of all documents sent to or returned by Client’s project management team, including CWP/ EWP/ Exhibits, Requests For Information, Non-Conformance Reports, As-Built and Turnover documents

  • Categorize, prioritize, photocopy, scan, upload, file and archive documents

  • Provide input and support in day-to-day issues related to construction document management

  • Validation of data, self-audit and Data Entry in Document Management System/ Corporate document repository

  • Collaborate with other cross-functional teams and support active Projects to enhance customer/ project satisfaction, TDC performance and success, including quality processing, fast retrieval and distribution of technical documents

  • Liaise with applicable Project teams to gather any document management updates, deviations, or Client authorized instructions

  • Support team members in the use of document control systems and routines

  • Comply with functional reporting initiative(s)

Minimum Requirements

Minimum Requirements:

  • Minimum of College diploma / certificate required

  • Must be well organized and able to structure files in a logical manner

Preferred Qualifications

Preferred Requirements:

  • 3 to 5 years document management experience in Document Control, construction preferred

  • Familiarity with document management databases and proficiency in Microsoft Applications

  • Intermediate ability to read and understand drawings and documentation is essential

  • Intermediate Computer Skills:

  • Microsoft Word

  • Microsoft Excel

  • Microsoft PowerPoint

  • Microsoft Outlook

  • Adobe Professional

  • File Transfer Protocol (FTP)

  • Knowledge of engineering terminology, technical aptitude

  • Knowledge of SharePoint or other Document Management Systems (DMS) is an asset

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.