AECOM HRIS Administrator - Contract in Calgary, Alberta

Business Line Oil + Gas

Position Title HRIS Administrator - Contract

Canada - Alberta


Job Summary

AECOM is seeking an HRIS Administrator to be based in our Calgary, Alberta location.

This position will be responsible for providing clerical support to the HR department with data management and processing of changes throughout an employee lifecycle. Duties may include: maintainence of personnel files, processing of hires, transfers, reclassifications and terminations within the HR/Payroll system, and examination of personnel files to answer inquiries and provide information to authorized persons. This position will take direction and work under direct supervision to ensure that decisions made are reviewed in conjunction with a more senior HR practitioner.

May include the following responsibilities:

  • Review and process sign-on packages to create in-system employee records

  • Maintain employee databases such as training records/certificates

  • Provide research assistance as required

  • Arrange seminars and meetings

  • Distribute communication materials (including email communication) for the group to the business units, employees, and outside service providers

  • Post communication of client group to company intranet

  • Organize HR files and documentation on company intranet

  • Scan and save HR forms and employee documents per E-filing standards

  • Organize HR files for archiving

  • Respond to employees’ inquiries made through the call center and team inboxes

  • Issue employment verification letters or provide apprenticeship hours upon request

  • Liaise with site personnel including Human Resource Advisors and Hiring Managers as required to ensure organizational structure aligns with business unit needs

  • Verify accuracy of data entry at the employee level

  • Escalate significant issues to HR Advisors and/or Managers as per authority matrix

  • Identify issue trends and recommend solutions

  • Document or assist with documenting methods and procedures related to core functions of HRIS

  • Complete additional assignments as required

Minimum Requirements


  • High School


  • 1 to 2 years’ experience in an office environment

Preferred Qualifications

  • Post-secondary certificate or diploma in Human Resources Management from accredited institution is preferred

  • Human Resource and/or Payroll department experience is preferred

  • Advanced knowledge in the use of Microsoft Outlook, Word and Excel

  • Proficient in the use of HRIS, ideally JD Edwards & Oracle EBS

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

Job Category Human Resources

Country Canada

Position Status Temporary

Requisition/Vacancy No. 165789BR