AECOM Administrative Assistant in Boston, Massachusetts

Requisition/Vacancy No. 147091BR

Position Title Administrative Assistant

Job Category Communications

Business Line Transportation

Country United States of America

State/Province/Region USA - Massachusetts

City Boston

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at www.aecom.com.

About the Business Line

Transportation

We provide professional services in areas such as aviation, transit, freight rail, highways and bridges, planning, and ports and marine. Our global network of top-tier specialists delivers comprehensive services over the full life cycle of a project to benefit clients in government and private industries.

Job Summary

AECOM is actively seeking a creative, highly talented Administrative Assistant for immediate employment in the Boston, Massachusetts office.In this position, you will be a member of the team working on our MassRIDES project, which manages the statewide travel demand management (TDM) and Safe Routes to School programs at the Massachusetts Department of Transportation. Both programs aim to reduce traffic congestion and improve air quality by encouraging Massachusetts residents to use green, active transportation modes such as carpooling, public transportation and bicycling.

As an Administrative Assistant, you will provide support for the project team in key administrative and operational areas including customer service, data entry, invoicing, reporting and general office operations. You will work in a fast-paced environment with daily interaction with the client and outreach teams.

The responsibilities of this position include, but are not limited to:

  • Provides administrative support to professional/technical staff

  • Provides customer service through phone and email

  • Handles some accounting and project financial tasks

  • Directly assists Project Manager, Deputy Project Manager and Operations Manager with tasks

  • Ensures all work products are of high quality

  • Coordinates project mailings and distribution of promotional materials

  • Handles administrative processes such as ordering supplies and office mailings

  • Other duties as requested

Minimum Requirements

  • High school diploma

  • Knowledgeable and conversant on MassRIDES and Safe Routes to School programs and services

  • Excellent writing and interpersonal communication skills and experience in handling multiple tasks in an organized and efficient manner

  • Energetic and articulate individual who has the communication skills necessary to work with all project stakeholders including internal and external clients

  • Proficient in Microsoft Office Suite

  • Proficiency with internet search engines, electronic mail systems, spreadsheet and word processing applications

  • Ability to achieve objectives through teamwork

  • Works well in a team environment

  • Excellent organizational and time management skills

  • Demonstrates initiative

  • Adapts quickly to new tasks

  • Must possess a valid driver’s license

Preferred Qualifications

  • Associates or Bachelor’s degree in Marketing, Business, Communications, or related field

  • 2+ years of administrative/secretarial/clerical experience

  • Business development, sales, marketing, outreach or other relevant business experience is an asset

  • Knowledge/Use of SalesForce.com

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here at http://www.aecom.com/content/wp-content/uploads/2016/01/EEO-is-the-Law-poster-supplement.pdf to view the EEO Is The Law poster.

NOTICE TO THIRD PARTY AGENCIES:

Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.