AECOM Project Analyst/Project Assistant in Baltimore, Maryland

Requisition/Vacancy No. 156914BR

Position Title Project Analyst/Project Assistant

Job Category Program and Project Management

Business Line Transportation

Country United States of America

State/Province/Region USA - Maryland

City Baltimore

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at www.aecom.com.

About the Business Line

Transportation

We provide professional services in areas such as aviation, transit, freight rail, highways and bridges, planning, and ports and marine. Our global network of top-tier specialists delivers comprehensive services over the full life cycle of a project to benefit clients in government and private industries.

Job Summary

AECOM is actively seeking a highly motivated Project Analyst/Project Assistant for employment in the Baltimore, MD office. Our ideal candidate will proactively partner with Project Managers and other members of the project team to provide Project Management Support Assistance and help coordinate projects from start to finish.

The responsibilities of this position include, but are not limited to:

  • Project Delivery: Learn company’s project management systems and standards. Partner with project managers to ensure that all projects meet internal performance requirements in areas such as budget, contract, billing, documentation, communication, and quality control. Have a thorough understanding of the overall scope of work for each project assigned. Train new project managers on internal systems and project delivery requirements and expectations

  • Budget/Financial: Maintain a comprehensive knowledge of overall project budget and financial status. Work with project managers to establish budgets which meet company guidelines. Enter budgets into our accounting systems and update frequently as changes are made. Review financial reports. Monitor labor charges, expenses, subcontractor invoices, and other costs. Work closely with the accounting department to expedite the client invoicing process. Act as point of contact for any client, subcontractor or internal team member on questions related to project finances

  • Project Reporting: Work closely with project managers, quality reviewers, and accounting staff to lead the successful and timely delivery of the month end reporting process, which involves a review of overall project health, earned value analysis, project invoicing, schedule review, and workload forecasting

  • Project Setup and Closeout: Draft contracts/subcontracts and amendments help project managers create the Project Management Plan, draft contact lists, set up and manage project files (electronic and paper), request certificates of insurance. Upon project closeout, collect remaining materials from the project team to incorporate into master project file. Manage/coordinate the archiving process for both paper and electronic project files

  • General Project Support: Assist with daily project needs as assigned by the project manager and technical staff

  • Team Effectiveness: Work closely with the project manager to lead project team coordination and communication. Build relationships with project managers and team members; proactively identify work assignments that need to be completed

  • Assist Administrative staff with the formatting and preparation of client deliverables, and general office administrative duties

Minimum Requirements

  • Bachelor’s degree in Business Administration or similar work experiences

  • 6+ years’ experience in a professional office setting

  • Previous accounting experience preferred; candidate must be familiar with or be willing to learn accounting practices, systems and tools

  • Candidate should be highly proficient in Microsoft Word, Excel, and Outlook; Power Point, MS Project, and Access skills are a plus

  • Candidate should be able to anticipate project needs and have the ability to identify work assignments independently

  • Candidate should be comfortable working directly with senior managers and technical staff

  • Good communication skills (written and verbal) are essential

  • Successful candidate will be proactive and self-motivated

  • Ability to multi-task and prioritize

  • Ability to work both independently and in a team environment

  • Ability to work under multiple deadline pressures

  • Candidate should be willing to work occasional over-time

Preferred Qualifications

  • Experience in project management/coordination in the A&E and construction industry

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here at http://www.aecom.com/content/wp-content/uploads/2016/01/EEO-is-the-Law-poster-supplement.pdf to view the EEO Is The Law poster.

NOTICE TO THIRD PARTY AGENCIES:

Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.