AECOM Proposal Coordinator in Arlington, Virginia

Requisition/Vacancy No. 149439BR

Position Title Proposal Coordinator

Job Category International Development

Business Line Government

Country United States of America

State/Province/Region USA - Virginia

City Arlington

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at

About the Business Line


AECOM works with national and local governments around the world to manage and support critical programs in the areas of defense, security and intelligence; energy and climate change; environmental cleanup and waste management; infrastructure development, protection and resilience; and international development. Our global operations and connected expertise enable us to provide cutting-edge, relevant and cost-effective solutions that help our clients safeguard and enrich society and the world we live in.

Job Summary

The proposal coordinator is a member of the business development team within the international development sector of AECOM’s Management Services Group. S/he will work under the guidance of senior members of capture and proposal teams as assigned.

Principal Duties and Responsibilities:

  • Support all aspects of the business development process in an effort to master all requirements and develop skills to lead marketing, capture and proposal development, or serve as technical writer independently

  • Conduct desk research in support of specific opportunities or general market intelligence

  • Monitor government listings and public sources of business intelligence and prepare and circulate intelligence briefs for IDEV US staff

  • Support administrative requirements for hiring consultants and processing agreements and payments for completed work and/or oversee the work of consultants, from drafting scopes of work to approving deliverables.

  • Develop budget estimates for the cost of capture and proposal development efforts

  • Develop relationships with local and international firms and collect their relevant qualifications and supporting documentation for use in the proposal

  • Through desk research and networking across business lines and geographies, develop a sound understanding of AECOM’s institutional capacity and experience delivering development assistance

  • Work for the capture manager during pre-RFP stages and the proposal manager during a live bid to coordinate the process through each stage and final delivery to the client

  • Provide general coordination and administrative support to the capture manger or the proposal manager and the capture/proposal team, including setting up and maintaining files and records

  • Support preparation of kick-off meeting and requisite documents, including calendar, outlines, and compliance matrices under the guidance of the proposal manager

  • Support the proposal manager in finalizing teaming agreements

  • Prepare and send out subs packets, collect required documentation, verify documents are accurate and complete, and track missing information alerting the proposal manager and proposal team of the status of deliverables and any gaps or anticipated issues

  • Help the proposal manager arrange and set up meetings (i.e., daily check-ins, color team reviews, partner meetings) and takes and circulates notes

  • Work with assigned recruiter to track progress on recruiting and securing staff and the collection of all required documentation and alerts capture or proposal manager of any missing information or anticipated issues

  • Draft, review, edit, and format PPRs, resumes, and/or other assigned proposal sections to be tailored to the requirements of the RFP

  • Confirm hard copy files and e-files are organized and complete after proposal submission

Minimum Requirements

  • 1 – 2 years of business development experience, preferably on proposals for USAID or other USG agencies

  • Knowledge of USAID and its typical proposal requirements

  • Understanding of the competitive landscape in the USAID contracting space

  • Proven ability to work well under pressure and handle multiple tasks successfully

  • Strong organizational and prioritization skills

  • Excellent communication skills both written and oral

  • Bachelor’s degree in relevant field

  • Willingness to travel on short-term assignments overseas

  • Preferred Qualifications

Preferred Qualifications

  • Fluency in Spanish or French is strongly preferred.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here at to view the EEO Is The Law poster.