AECOM HR Services Coordinator in Aiken, South Carolina

Requisition/Vacancy No. 149695BR

Position Title HR Services Coordinator

Job Category Administrative Support / Secretarial

Business Line Government

Country United States of America

State/Province/Region USA - South Carolina

City Aiken

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at www.aecom.com.

About the Business Line

Government

AECOM works with national and local governments around the world to manage and support critical programs in the areas of defense, security and intelligence; energy and climate change; environmental cleanup and waste management; infrastructure development, protection and resilience; and international development. Our global operations and connected expertise enable us to provide cutting-edge, relevant and cost-effective solutions that help our clients safeguard and enrich society and the world we live in.

Job Summary

Savannah River Remediation, an LLC of AECOM, is seeking a HR Services Coordinator to be based in our Aiken, SC location.

Primarily responsible for the administration of the company’s employment records and provides Human Resource (HR) services coordination, administration, and assistance to support the company’s HR programs, policies & practices.

Responsibilities:

  • Creates, updates and maintains employment records (both paper and electronic)

  • Creates personnel and benefit folders, ensures new hire paperwork is complete and in file, transmits forms for data input, and audits for accuracy.

  • Enters information into E-Verify, ensures I-9 forms are filed, maintained and properly removed per retention guidelines.

  • Copies and forwards personnel or benefit file information to authorized individuals.

  • Maintains all employment records in a timely manner ensuring all appropriate ongoing employment transactions and documents are filed and in the correct folder.

  • Responds to DOE, Internal Audit, or other regulating authority requests to view employment files while continuing to ensure file security and confidentiality.

  • Responds to verbal or written employment verification requests.

  • Ongoing exposure to confidential and Personally Identifiable Information (PII). Ensures PII is handled per company and site policy.

  • Pulls terminated employee records and sends to storage per procedure.

  • HRIS PeopleSoft data entry and use

  • Learns and maintains in-depth knowledge of the business process rules for entering data into the PeopleSoft system. Gains working knowledge of relational database structures, tables and queries to be able to perform functions of the position.

  • Retrieves approved Change of Status (COS) forms or other incoming information and documentation. Ensures appropriate authorization and enters changes into PeopleSoft (e.g. pay, title, shift, department changes etc). Ensures data entry audit is complete. Makes and/or oversees corrections as appropriate.

  • Responds to request for information. Creates special queries and runs established queries.

  • Employee termination coordination

  • Completes the exiting employee process by generating and sending out termination information to the employee and others that require notification.

  • Schedules and meets with exiting employees ensuring all documents are signed off and employee badge is collected and properly dispositioned with the Badge Office.

  • Generates and/or calculates pay granted to employees under premium pay plans (e.g. overtime, premium or extended shift, detail, absence relief) and forwards for payment.

  • Acts as a resource for HR related employee questions. Answers basic questions and directs employees on where further information may be found. May assist with new hire orientation.

  • Reports, reconciliations, and compliance

  • Produces monthly and quarterly headcount reports.

  • Reconciles the monthly travel expense statement and generates accounts payable vouchers.

  • Produces quarterly report for bereavement absences and ensures compliance to the policy. Initiates corrections as necessary.

  • Periodically audits compliance of other HR policies as directed by management.

  • Program administration

  • Administers the company’s tuition reimbursement program.

  • Assists with elements of the company’s student programs (work hours, benefit eligibility, holiday pay)

  • Provides wide-ranging support to HR and its professional staff.

  • Provides general office support such as ordering office supplies, troubleshooting office machines, and conference room booking.

  • Participates on special projects or initiatives as requested (workforce restructures, benefits changes, process improvement).

  • Processes and files time bank donations.

  • Other duties as assigned.

Additional Information:

  • Relocation benefits are not available for this position

Minimum Requirements

  • High school diploma or GED and a minimum of 5 years of professional, administrative, secretarial, or clerical experience and/or combination or secondary education and experience related to the position’s responsibilities.

  • Those with a Bachelor’s degree may qualify with 1+ years of experience as outlined above. Experience and education may run concurrent.

  • Due to the nature of the work, candidate must be US Citizen

Preferred Qualifications

  • Bachelor’s degree

  • HRIS People Soft data entry experience.

  • A minimum of 1 year experience in an HR office environment.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here at http://www.aecom.com/content/wp-content/uploads/2016/01/EEO-is-the-Law-poster-supplement.pdf to view the EEO Is The Law poster.

NOTICE TO THIRD PARTY AGENCIES:

Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.